Signature Science, LLC
  • - VA-Charlottesville
  • Charlottesville, VA, USA
  • Part Time

Position Purpose:   Signature Science Charlottesville Operations has an opening for a part-time Receptionist. This person will be the first Signature Science employee with whom most visitors will come into contact. He/she will represent Signature Science Charlottesville Operations in a professional and friendly manner and will provide support to local and visiting employees, our customers, and visitors in a myriad of ways.

 

Essential Duties and Responsibilities:

  • Conduct office opening and closing procedures when required.
  • Greet visitors courteously when they arrive, determine purpose of their visit, provide the correct badge, have them sign in, and direct them to the proper person/office. Monitor visitor access.
  • Answer and direct internal and incoming phone calls and messages.
  • Monitor shared email accounts and respond to requests as required.
  • Receive, sort, and post all incoming mail from U.S. Post Office and delivery services and notify employee of arrival of mail and packages.
  • Receive outgoing mail and shipping requests, package items as necessary for shipment, and complete shipping forms/postage.
  • Place orders for Signature Science branded items and business cards.
  • Maintain office meeting rooms and their associated Outlook calendars.
  • Maintain office supplies and refreshments/snacks. Place orders as needed.
  • Manage submitted Event Planners, book required meeting rooms, order and setup any catering, and prepare and breakdown meeting rooms.
  • Coordinate the appointments for repairmen and maintenance workers.
  • Collaborate with the building management company, as required.

 

Required Knowledge, Skills & Abilities:

  • Strong and updated working knowledge of the latest Microsoft Office applications to include Word, Excel, PowerPoint, and Outlook.
  • Strong communications skills.

 

Education/Experience:

  • At a minimum must have a high school diploma and at least 2 years' experience working in a similar office environment.

 

Certificates and Licenses:

  • None required.

 

Clearance:

  • DoD Secret is highly desired
  • Must be willing to obtain and maintain a DoD clearance.

 

Supervisory Responsibilities:

  • No supervisory responsibilities required.

 

Working Conditions/ Equipment:

  • Office environment only.
  • Anticipated work schedule is M-F 1400-1800.
  • Work location will be SigSci facilities

 

 

The above job description is not intended to be an all-inclusive list of duties and standards of the position.  Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

 

 

                                                                                                           

 

 

                                                                       

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